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I. Composition of the Audit Committee
The
Audit Committee of the Board of
Directors of NGP Capital Resources
Company (the “Fund”)
shall be comprised of at least three
directors as appointed by the Board
of Directors. None of the members
of the Audit Committee shall be
an officer or employee of the Fund
or its subsidiaries. All members
of the Committee shall be independent
directors under Rule 4200(a)(15)
of the National Association of Securities
Dealers, Inc. (the “NASD”)
and shall not be “interested
persons” of the Fund as such
term is defined in Section 2(a)(19)
of the Investment Company Act of
1940, shall satisfy the more rigorous
independence requirement for members
of audit committees established
by Rule 10A-3 of the Securities
and Exchange Commission (the “SEC”),
and shall not have any relationship
that, in the opinion of the Board
of Directors, would interfere with
the exercise of independent judgment
in carrying out the responsibilities
of a director. Each member of the
Audit Committee shall otherwise
satisfy the applicable membership,
independence, and experience requirements
under the rules of the NASD as such
requirements are interpreted by
the Board of Directors in its business
judgment, and all applicable federal
laws. All members of the Audit Committee
should be able to read and understand
financial statements and at least
one member of the Audit Committee
shall be an audit committee financial
expert as such term is defined in
Rule 401 of Regulation S-K of the
SEC. Members of the Audit Committee
shall receive no compensation other
than payment for board or committee
service.
II. Purposes of the Audit Committee
The
purposes of the Audit Committee
are to assist the Board of Directors
in fulfilling its oversight over:
1. the integrity of the financial
statements, internal accounting,
financial controls, disclosure controls
and financial reporting processes
of the Fund;
2. the independent auditor’s
qualifications and independence;
3. the Fund’s compliance and
legal and regulatory requirements;
and
4. the performance of the independent
auditors and the Fund’s internal
audit function (if applicable).
The function of the Audit Committee
is oversight. The management of
the Fund is responsible for the
preparation, presentation, and integrity
of the Fund’s financial statements.
Management is responsible for maintaining
appropriate accounting and financial
reporting principles and policies
and internal controls and procedures
designed to assure compliance with
accounting standards and applicable
laws and regulations. The Fund’s
independent auditors are responsible
for planning and carrying out a
proper audit of the Fund’s
annual financial statements, reviews
of the Fund’s quarterly financial
statements prior to the filing of
each quarterly report on Form 10-Q,
and other procedures. In fulfilling
their responsibilities hereunder,
it is recognized that members of
the Audit Committee are not full-time
employees of the Fund. As such,
it is not the duty or responsibility
of the Audit Committee or its members
to conduct “field work”
or other types of auditing or accounting
reviews or procedures, and each
member of the Audit Committee shall
be entitled to rely on (i) the integrity
of those persons and organizations
within and outside the Fund from
which it receives information, (ii)
the accuracy of the financial and
other information provided to the
Audit Committee by such persons
or organizations absent actual knowledge
to the contrary (which shall be
promptly reported to the Board of
Directors), and (iii) representations
made by management as to any information
technology, internal audit and other
non-audit services provided by the
auditors to the Fund.
III.
Meetings of the Audit Committee
The Audit Committee shall meet as
often as it determines, but not
less frequently then quarterly,
to discuss with management and the
independent auditor the annual audited
financial statements and quarterly
financial statements, including
the Fund’s disclosures under
“Management’s Discussion
and Analysis of Financial Condition
and Results of Operation”
and any other matters required to
be reviewed under applicable legal,
regulatory, or NASD requirements.
The chairman of the Audit Committee
shall be designated by the Board
of Directors, or if no such delegation
is made, shall be selected by the
affirmative vote of the majority
of the Audit Committee members.
The Audit Committee shall meet separately
at least quarterly with management,
the independent auditors, the individuals
responsible for the internal audit
function, and as a committee. The
Audit Committee may request on an
unrestricted basis any officer or
employee of the Fund or the Fund’s
outside counsel or independent auditors
to attend a meeting of the Audit
Committee or to meet with any members
of, or consultants to, the Audit
Committee. Members of the Audit
Committee may participate in a meeting
of the Audit Committee by means
of conference call or similar communications
equipment by means of which all
persons participating in the meeting
can hear each other. The majority
of the members of the Audit Committee
shall constitute a quorum. The Audit
Committee may also act by unanimous
written consent in lieu of a meeting.
The chairman may represent the Committee
in preliminary reviews of 10-Q’s
and other matters, including the
approvals required between Audit
Committee meeting dates, as agreed
by the Committee. Any action taken
by the Chairman pursuant to the
preceding sentence shall be ratified
by the full Audit Committee at the
next Audit Committee meeting. The
Audit Committee shall report its
actions and any recommendations
to the Board of Directors after
each meeting of the Audit Committee,
directly or though the chairman.
IV. Selection of Independent
Auditors
The Audit Committee has the sole
authority in the selection, retention
and, when appropriate, replacement
of the independent auditors of the
Fund and in the determination and
pre-approval of audit engagement
fees and non-audit engagements and
fees. The independent auditors for
the Fund are ultimately accountable
to the Audit Committee.
V. Duties and Powers of the Audit
Committee
To carry out its purposes, and without
limiting the generality of the preceding
provisions, the Audit Committee
shall have the following duties
and powers to the extent it deems
necessary or appropriate:
1. With respect to the independent
auditor,
(i) to appoint, determine funding
for, and oversee the outside auditors
(including resolving disagreements
between management and the outside
auditors regarding financial reporting)
for the purpose of preparing or
issuing an audit report or related
work;
(ii) to require that the outside
auditors prepare and deliver annually
a formal written statement delineating
all relationships between the outside
auditors and the Fund (“Statement
as to Independence”), consistent
with Independence Standards Board
No. 1 (it being understood that
the outside auditors are responsible
for the accuracy and completeness
of the Statement as to Independence);
(iii) to pre-approve the independent
auditors’ provision of (a)
all audit, review and attest engagements
required under the securities laws;
and (b) all permitted non-audit
services to the Fund, and to consider
the effect on the independence of
the independent auditors of any
such services (it being understood
that the Audit Committee will rely
on the accuracy of the information
provided by the independent auditors
as to the services provided and
the fees paid and will rely on the
representations of management in
connection with such consideration);
(iv) to review a formal written
statement, received from the outside
auditors annually, of the fees billed
for each of the following categories
of services rendered by the outside
auditors:
· the audit of the Fund’s
annual financial statements for
the most recent fiscal year and
the reviews of the financial statements
included in the Fund’s Quarterly
Reports on Form 10-Q for that fiscal
year;
· tax services for the most
recent fiscal year, in the aggregate
and by each service; and
· all other services rendered
by the outside auditors for the
most recent fiscal year, in the
aggregate and by each service;
(v) to instruct the independent
auditors that the independent auditors
are ultimately responsible to, and
shall report directly to, the Audit
Committee;
(vi) to assess the independent auditor’s
qualifications, performance and
independence, including the opinion
of management and the internal auditor
(if applicable). Audit firm rotation
(including discussion of the qualifications
of other major accounting firms)
and lead partner rotation should
also be discussed. The results of
the process set forth in the two
preceding sentences should be reported
to the entire Board of Directors;
(vii) to receive in its private
meetings the opinion of the independent
auditors on their evaluation of
the quality of accounting principles
used and the reasonableness of significant
judgments made by management as
it falls within the scope of their
duties, and discuss any problems
or difficulties that were encountered
during the audit and any significant
disagreements with management, including
any waived audit adjustments;
(viii) at least annually, to receive
a report by the independent auditors
describing:
· the firm’s internal
quality-control procedure;
· any material issues raised
by the most recent internal quality-control
review; or peer review, of the firm,
or by any inquiry or investigation
by governmental or professional
authorities, within the preceding
five years, respecting one or more
independent audits carried on by
the firm, and any steps taken to
deal with any such issues; and
· all relationships between
the independent auditors and the
Fund in order to assess the independent
auditors’ independence;
(ix) to set policies for the Fund’s
hiring of employees or former employees
of the independent auditors who
were engaged on the Fund’s
account;
(x) to obtain immediate notification
of any matter referred to the national
office of the independent auditors
and receive a quarterly report on
matters discussed by the independent
auditors with its national office
during the quarter regarding the
Fund; and
(xi) to prepare and publish an audit
committee report in the Fund’s
proxy statement.
2. With respect to financial reporting
processes, principles and policies
and internal controls and procedures,
(i) to advise management and the
independent auditors that they are
expected to provide to the Audit
Committee a timely analysis of significant
financial reporting issues and practices;
(ii) to discuss all related party
transactions;
(iii) to discuss any reports or
communications (and management’s
responses thereto) submitted to
the Audit Committee by the independent
auditors required by or referred
to in SAS 61, as may be modified
or supplemented In addition, discuss
the management letter provided by
the independent auditor and the
Fund’s response to that letter;
(iv) to inquire about significant
business risks and exposure, if
any, and the steps taken to monitor
and minimize such risks; and
(v) prior to approving the filing
of the Fund’s Form 10-K or
Form 10-Q and related earnings releases,
to meet with management and the
independent auditors in order to:
(a) discuss the results of the annual
audit and timely quarterly reviews
by the independent auditors, and
review the form of opinion the independent
auditors propose to render to the
Board of Directors of the Fund;
(b) discuss the development, selection
and disclosure of critical accounting
estimates and critical accounting
policies, and any significant changes
to the Fund’s auditing and
accounting principles, policies,
controls, procedures and practices
proposed or contemplated by the
independent auditors or management;
(c) discuss alternative accounting
treatments that were discussed with
management (including their ramifications
and the independent auditor’s
preferred treatment), and analyses
of the effect of alternate assumptions,
estimates or GAAP methods on the
Fund’s financial statement;
(d) discuss other written communications
between the independent auditor
and management;
(e) discuss significant financial
reporting issues and judgments made
in connection with the preparation
of the Fund’s financial statements;
(f) discuss any issues as to the
adequacy of the Fund’s internal
controls and any special audit steps
adopted in light of material control
deficiencies;
(g) discuss the scope of and plan
for the annual audit;
(h) discuss any other significant
matters arising from any audit,
report or communication, whether
by management or the independent
auditors, relating to the Fund’s
financial statements, accounting,
internal controls or audit matters;
(i) review disclosures made to the
Audit Committee by the Fund’s
CEO and CFO, during their certification
process for the 10-K and Form 10-Q,
about any significant deficiencies
in the design or operation of internal
controls or material weaknesses
therein and any fraud involving
management or other employees who
have a significant role in the Fund’s
internal controls;
(j) obtain from the independent
auditors assurance that the audit
was conducted in a manner consistent
with Section 10A of the Securities
Exchange Act of 1934, as amended,
which sets forth certain procedures
to be followed in any audit of financial
statements required under the Securities
Exchange Act of 1934; and
(k) discuss with the Fund’s
legal counsel any significant legal
matters that may have a material
effect on the financial statements,
the Fund’s compliance policies,
including material notices to or
inquiries received from governmental
agencies.
3. With respect to any concerns
submitted by employees or others
pursuant to the Fund’s Code
of Business Ethics or otherwise
regarding accounting, internal accounting
controls or auditing matters,
(i) to establish procedures for
the receipt, retention, investigation
and treatment of complaints received
by the Fund; and to have full and
independent access to such;
(ii) to ensure the confidential,
anonymous submission by employees
of concerns regarding questionable
accounting or auditing matters;
and
(iii) to discuss on a regular basis
the need for an internal audit department
and how the internal audit function
is being fulfilled in the absence
of a formal internal audit department.
4. With respect to reporting and
recommendations,
(i) to review this Charter at least
annually and recommend any changes
to the full Board of Directors for
approval;
(ii) to discuss with the board of
directors the Fund’s policies
and procedures regarding compliance
with applicable laws and regulations
and with the Fund’s’
code of business conduct and ethics;
(iii) to prepare any report or other
disclosures, including any recommendation
of the Audit Committee, required
by the rules of the SEC;
(iv) to report its activities to
the full board of directors on a
regular basis and to make such recommendations
with respect to the above and other
matters as the Audit Committee may
deem necessary and appropriate,
including recommending to the board
of directors whether the audited
financial statements should be included
in the Fund’s Form 10-K; and
(v) to discuss earnings press releases
and financial information provided
to analysts and rating agencies,
at least generally, but not necessarily
in advance of each release of information.
5. With respect to the foregoing,
to perform any other activities
consistent with this Audit Committee
Charter, the Fund’s governing
documents, the rules of the NASD,
and governing law as the Audit Committee
or the Board of Directors deems
necessary or appropriate.
VI. Resources and Authority of the
Audit Committee
The Audit Committee shall have the
resources and authority appropriate
to discharge its responsibilities,
including the authority to engage
independent auditors for special
audits, reviews, investigations
and other procedures and to retain
its own special legal counsel and
other experts or consultants as
it deems necessary or appropriate
to assist in the full performance
of its functions. The Fund shall
provide for appropriate funding,
as determined by the Audit Committee,
for payment of any costs incurred
by the Audit Committee. The Audit
Committee is empowered to investigate
any matter brought to its attention
with full access to all books, records,
facilities and personnel of the
Fund.
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